Turning Your Vision into a Special Event

We understand that every client has a unique set of needs and objectives for their meeting, conference, trade show or special event. CI prides itself on carefully customizing our event management services to your meeting objectives and goals. The following is a partial list of the event services we provide:

  • Logistics management services
  • Conference budget development
  • Contract negotiations & management
  • Timeline development
  • Site selection
  • Attendee registration
  • Educational materials development
  • Abstract management
  • Sponsorship and exhibitor development
  • Conference website content management
  • Conference marketing plan development and implementation
  • Registrant communications
  • Exhibition design, floor mapping and operations
  • Exhibit promotion & registration
  • Conference material
  • Food and beverage (F&B) management
  • A/V management
  • Housing management
  • On-site equipment coordination
  • Ground transportation coordination
  • Ancillary vendor & service management
  • Evaluation development & feedback management
  • Speaker solicitation, contract negotiation and management
  • Social activity & special event planning
  • Conference outcomes reporting
  • Promotional item design & distribution
  • Customized e-mail services

Special Events

It may sound cliché, but Conference Incorporated puts the “special” into special events. Take advantage of the energy, creativity, and ideas generated by the seasoned planners at Conference Incorporated. They will surprise you with their creativity while still meeting your budget!


The goal of a conference is to discuss or exchange information on a particular topic or area. The success of a conference, the engagement of its audience can be ruined if messages are not clear, details are not communicated, flow is cumbersome, session rooms are not prepared, etc. Truly, while taken for granted the setting of a conference really helps establish the tone and can be a success marker.
The Conference Incorporated can ensure that no logistic gets in the way of your successful conference!


Have an annual meeting? Need to bring your organization together over an issue? Then let Conference Incorporated help you plan a flawless convention. We can start with you from the very beginning to selecting the city, the site, the hotel, all the way through marketing and execution!

Contact us online or call us at (703) 766-4900 to plan your next meeting, event or conference.